Purchase Orders

Manage purchase orders for every job in one place

Commusoft provides an easy-to-use workflow that allows you to convert parts into purchase orders, and then into vendor invoices. All of this documentation can be linked to jobs, meaning you’ll never lose track of your purchases or expenses again.

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Purchase order software

Anytime, anywhere

Commusoft lets you create purchase orders from your PC, Mac, iPhone, iPad, Android phone or Android tablet. You can create these with or without an internet connection, meaning it’s perfect anytime, anywhere

Search and track easily

Commusoft automatically assigns a unique purchase order number, making it easy to search for a particular PO. From here you can also turn the PO into an invoice or click through to the relevant linked job.

Link purchase orders to jobs

It’s important to keep accurate track of your business costs. Commusoft goes one step further by enabling you to link your expenses directly to jobs. This means you can keep accurate information about the profitability of each job.

Key purchase order functions

  • Create & send purchase orders
  • Automatically link to jobs
  • Track business expenses
  • Convert to supplier invoices
Purchase order creation

Efficiently create purchase orders

Creating an extensive purchase order (PO) is easy in Commusoft with just a few steps. You can convert parts already added to a job into a purchase order or start fresh with a blank form. Parts can be taken from your pre-existing parts database or you can manually type in new items. All purchase orders have spreadsheet functionality so you can copy and paste data into a column or undo actions with keyboard shortcuts.

Add parts to your purchase orders

Request parts from suppliers

Once you have finished building your purchase order, it’s ready to email to the selected supplier. The PDF purchase order, which is automatically attached, informs the supplier which parts you are requesting, how many, and your preferred delivery method. You can also track the status of parts and see if they are requested, on order, available, installed, cancelled, or returned.

Convert purchase orders into supplier invoices

Convert purchase orders into invoices

So you can keep track of payments, Commusoft provides an easy-to-use workflow that allows you to convert a purchase order into a supplier invoice, meaning less admin for your team. The system even lets you upload a copy of your supplier invoice for future reference.

Track purchase orders and costs

Accurately track costs

By issuing purchase orders, you are better able to track your company’s expenses. We offer reports which show you all your supplier invoices and the total amount of expenses paid to suppliers. This allows you to keep control of your costs and manage suppliers and finances more effectively.

Purchase orders work better with stock control

Use stock control after the purchase order

Commusoft also offers an all-in-one solution that covers the entire stock workflow. Once a purchase order has been raised and fulfilled by the supplier, the stock control system can then handle everything from check-in of parts in the stockroom to engineer pickup.

Are you ready to take your business to the next level?

  • Streamline Your Operations
  • Automate Admin Tasks
  • Improve Customer Journeys