Supplier management software designed for field service businesses

Get a complete overview of all your suppliers, including their contact details, purchase orders held with each and the amount of money you owe. You’ll never again waste time tracking down paper documents and supplier information with your supplier management system.

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Supplier database management: feature image

Complete your transition to a paperless office with a full, intuitive supplier database you can rely on. It’s never been easier to manage your orders and invoices with all your suppliers.

Centralise and speed up your supplier database management

A complete database

Access all the necessary information from each of your suppliers with just a few clicks. Commusoft stores a list of all your suppliers and the necessary documents right alongside them

Quick access your preferred suppliers

With Commusoft’s supplier relationship management software you can pin your favourite suppliers to the supplier tab dashboard, providing essential insight at a glance

Submit new purchase orders in moments

With contact details stored in your supplier database, you can create and send new purchase orders through your job management software in just a few minutes

Supplier database management: add a new supplier

Build your database

Commusoft’s simple form makes it easy to add new suppliers to your database. All you need is a name, address, email and phone number. You can even add your own credit terms so the supplier management system knows when to remind you to pay an invoice. Once you’ve added all your suppliers, you can navigate back to the suppliers list and view all the companies you order from.

Supplier notes timeline

View your correspondence

All your communication with your supplier can be viewed right alongside the profile. Sent emails, printed documents and call logs are all in the notes section. Any time you need to look back for information or use your “paper” trail to aid in a dispute, you can navigate to your notes and see everything in one place with either a list or timeline view.

Supplier dashboard

Personalise your dashboard

Your Suppliers tab can be customised to suit your business with pinned suppliers. From the pinned suppliers section of the screen, you can raise new purchase orders, create new invoices and make payments from your preferred suppliers. Once they’ve been pinned, you’ll also see the number of purchase orders you have with each and all your payment data.

Raise new purchase orders with suppliers

Quick and easy POs

New purchase orders can be raised in seconds with your supplier database management software. Simply navigate to your chosen supplier (or just the Suppliers tab if you’ve taken advantage of pinned suppliers) and click new PO. If you’ve taken the time to build your parts database, it’s simply a case of searching and clicking in the correct field to add them to the PO. Commusoft will then generate a branded PO to be sent directly to your supplier.

Supplier portal view

Get updated parts prices through the supplier portal

When creating an estimate, you can request quotes from your chosen suppliers for any number of parts or items. When suppliers receive this email request, they will be given a link to the supplier portal where they can add a price against each item. This new price will update your records and the estimate you made the request from.

From the Blog