Winning a contract with estate agents is a great way for your gas and heating company to get regular, guaranteed business.
Larger estate agents aren’t going to hand service and gas safety certificate contracts to just anyone—they’re looking for reliable plumbing, heating, and gas businesses that can provide them with a certain level of service.
The big question is: how can you win estate agents’ business from your competition?
Below, you can check out these 5 top tips for winning an estate agents’ contract!
At the end of the article, you can download our free guide on how to get estate agents’ business!
How can I win an estate agents contract?
Here are our expert tips on winning a contract with estate agents.
Come prepared.Learn all you can about the estate agent, including who currently provides their service work.
Stand out. Have a pro brochure that includes your USP, contact details, and a call to action.
Set your prices.Do your homework to know what you’ll want to charge, taking into account labour, travel, etc.
Solve problems.For example, offer to track keys and send Domestic Gas Safety Certificate reminders.
Now let’s go into detail on how you can implement each tip.
1. Come prepared.
It’s critical that you’re prepared before approaching any estate agent.
Make sure you’ve done your research on the company, including:
Is it an independent estate agent or a franchise?
Who currently provides their service work?
Are they looking for a new provider?
Do they tender their work?
While being prepared won’t guarantee you’ll win the business, it will definitely help. There’s nothing more embarrassing than turning up armed with your brochure and finding that the estate agent is a national company with a huge national contract.
Another benefit of being prepared is that it stops you from wasting your time (and that of the company you’re pitching to), and lets you focus on business you can actually win.
For example, if you’re a small company with a few engineers, there’s no point in targeting a large national estate agent firm. Target small or medium-sized agencies, and really work to build a relationship with them.
2. Stand out with a pro brochure.
Create a brochure and bring it with you to your meetings. You should also make sure you have a quality PDF copy that you can email to prospects as well.
Here’s what to include:
i. Professional design.
If you don’t have graphic design skills, spring for a professional designer. You can find quality, affordable designers at 99Designs, or hire a local graphic design student.
ii. Professional copy.
If you’re not a pro marketing writer, hire one. Beware of hiring writers from “content farms” like Upwork and Constant Content.
(Need convincing? Here’s a fun article about what happened when a business hired five content farm writers to do the same piece of writing.) If you can’t afford a professional writer, look for a local marketing student who can help you more affordably.
iii. Quality paper.
Paper thickness makes a big difference!
A quality “hand,” meaning the way the paper feels when you hand it, conveys professionalism. And when it comes to that digital copy we mentioned, make sure images and text aren’t pixelated or messy.
With your design, make a concerted effort to keep the page layout simple and clean so that information is presented clearly; you’ll make far more of an impact this way.
iv. Contact details.
Be sure your key contact details are on the brochure.
Business name, physical address, website address, email address, phone number, even your social media accounts (but only if you’re active on them).
Website not up to par? Be sure to check out our website assessment review video, where we talk best practices and take a look through some real field service websites. You can learn from what other businesses have done and it’s a great way to get ideas for your own.
v. A call to action.
Make sure there’s a call to action telling your contact what the next steps are.
Do you want them to call you to schedule a meeting? To check out your website? To leave their details?
Without direction, the estate agent won’t know how to move forward with your service.
vi. Your USP.
What’s your unique selling proposition—the thing that makes you stand out over your competition?
It might be speed, the most skilled engineers in the business, or excellent customer service.
Now that you have a nice-looking (and nice-feeling!) brochure, let’s talk about pricing.
3. Do your homework before discussing price.
A major problem with small businesses bidding for estate agent business is that they lose track of the costs—which often means they end up completing jobs at a loss.
There’s no point in winning business if you don’t make a profit. So before you start discussing prices, do your homework and go into the meeting prepared.
Supply a list of guideline prices on a sliding scale. For example:
1-20 services/domestic gas safety certificates @ £65.00 + VAT
21-50 services/domestic gas safety certificates @ £60.00 + VAT
51-150 services/domestic gas safety certificates @ £55.00 + VAT
This is only an example—it’s incredibly important that you’ve worked out what your costs really are before setting out your pricing.
Take into account things like labour, travel, vehicle costs, administration costs, recalls and so on.
Get your pricing guidelines written down so when you turn up to negotiate you look like you know what you’re doing. Give these to your contacts at the estate agent on a company-branded document so the estate agent knows you’re serious.
Be willing to walk away if the estate agent asks you to work for less than you set out in your pricing guidelines. It’s not worth it to work hard and not earn a profit.
4. Show estate agents how you can solve their problems.
We’re not talking about merely completing jobs, but additional services you can offer to help you stand out.
Here are a few ideas:
i. Send email reminders when DGSCs are due.
While many estate agents will inform you when a Domestic Gas Safety Certificate (DGSC) is due, it’s always worth highlighting that you’ll also remind them by email. This way, if they forget they know you’ve got it covered, which helps build trust and shows that your business is capable of keeping organised.
Keeping track of keys to access tenant properties is vital, as estate agents don’t want lost keys anymore than you do.
Offer to keep track of all those keys with a sign-out and sign-in process; that demonstrates that you have procedures for keeping keys safe.
iii. Confirm all your DGSCs will be digital.
If you’re not creating digital; DGSCs, you should be. It’s a big turn-off if you’re still posting paper certificates because it creates extra work for the estate agent.
As part of your presentation pack, provide an example of your digital DGSC for them to look at. It’s a great way to show off how professional your paperwork is going to look and helps prove that you can be trusted.
iv. Provide digital job reports after every visit.
Consider how you can make clear the sorts of problems you can solve, then document these as part of your presentation pack. These job reports help you standardise your communication with the estate agent, reducing their work in chasing you.
5. Dress to impress.
Don’t turn up in your dirty work clothes…turn up dressed to win estate agent’s business. After all, you’re representing your company!
You don’t have to don a suit, but simply dress like you’re from a professional, reliable business. A pair of dark jeans and a plain polo shirt are perfect. Extra points if you have company polo shirts.
They’re not very expensive and are the perfect way to show off your company’s logo.
Making a name for yourself: stand out from the crowd!
If you are looking to win estate agents’ business, it’s not enough to just do a good job; you’ll want to stand out from the crowd.
The above are just a few examples of how to do that. For even more help, we created a detailed guide and workbook on how to win a contract with estate agents, from prepping your marketing materials to writing a bid and proposal.
Download your free guide below, and start winning those contracts today.
Hi! I'm Rhys Pattimore
I'm eager to share great stories, advice, and tips that can help inspire and motivate field service businesses to find success. It's that, or I'm hunting down the best bagel recipe I can get my hands on!