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How Much Money Should You Be Charging Per Hour? (Part 2)

October 1, 2018 - Finances - 9 minutes

In Part 1, we covered two common methods for pricing your services: one if you’re a sole trader and another if you run a small partnership.

To make sure you’re on the right track, reading the first post is essential. It covers the basics of deciding on prices per hour. With those in place, this post will help you make a go of things as a plumbing, HVAC, or electrical business owner.

In Part 2, we’re focusing on how you can prioritise value, no matter the size of your business!

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To really boost your profit margins, you need to consider value seriously. How you get value across to your customer is vital when it comes to pricing! Here’s how to make sure your prices reflect the value you offer your customers.

  1. How do I set prices based on value?
  2. How setting prices helped us keep our clients happy.
  3. Know what value means.
  4. Set your base hourly rate.
  5. Set prices based on the value of each type of job.
  6. Consider other factors determining customer value.
  7. Put it in writing.
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1. How do I set prices based on value?

Here are the basic steps to charging what your services are truly worth to your customers.

  • Know what value means. It’s not just the time you spend on a job!
  • Set your base hourly rate (price per hour) using your business expenses, desired wage, and hours worked.
  • Figure out pricing that reflects the value of each type of job. You can charge more for an after-hours emergency job!
  • Consider other factors that determine customer value. For example, your location plays a role in how much people will pay.
  • Put it in writing. A pricing document will ensure your prices are clear to customers.

Now, let’s get into the details of each of these steps.

Don’t forget: for even more help, you can download our free pricing calculator for field service businesses!

2. How setting prices helped us keep our clients happy.

We’ll begin this section with an honest story.

Some years back, we experienced problems at Commusoft when we didn’t carefully consider our service and prices beforehand.

When we first started, a new client signed up and immediately asked us for on-site training. It was something we’d never done before so we had no set prices—or pricing documentation. We just estimated our price based on what we thought clients would pay. Price per hour makes sense, right?

But the result wasn’t great…

We undercharged. We lost money. Even worse: clients didn’t respect us.

They didn’t believe that they were getting a good deal; they only thought it was a cheap price, rather than some worth paying for: something that had value.

A product that’s “cheap” and one that’s “a great deal” are not one and the same.

Because we didn’t have pre-set pricing documentation, this led to clients trying to negotiate with us for the price per hour, undercutting our already low offer. We were unprepared, so they started haggling.

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To tackle this, we spent some time looking at what it cost us to offer this service. We believed (and still do) that training carries an immense amount of value and is essential to getting the most out of our product. Of course, it can still be tricky to properly get that across and so we considered how much value we provided to our clients’ businesses.

Finally, we also looked at what our competitors were charging.

Based on this information, we came up with a sensible price and created pricing plans that also clearly demonstrate the value of our training service and how much it costs.

Guess what happened?

Clients requested information and all we had to do was send them the links. Customers not only stopped haggling, but their respect for our product and service also skyrocketed. The value we gave was clear to see and the results they got, markedly improved, too!

It all begins by clearly establishing what value means for your business.

3. Know what value means.

“I spent 20 minutes fixing this tap, so I’ll charge £20.” – You’ve probably said something like this.

That’s the kind of statement that comes up over and over from small business owners who’re setting a price per hour. But this approach to pricing is based on the value engineers think customers perceive from their service—not the value that their customers actually perceive.

More often than not, there was no real reason for charging £20 per hour. It was just plucked out of the air: “Well, customers aren’t going to pay more than that!”

In reality, the value the client places on your service is not based on your time alone.

It’s based on the usefulness of having a properly functioning tap, or having heat in the winter! It’s based on having an expert fix their toilet so they don’t have to DIY it (and possibly make it worse). 

Some customers might spend time looking for a cheaper service and judging it on price per hour, but most are willing to pay well to get the job done efficiently and reliably.

Customers also place a lot of value on transparency and professionalism.

The engineer who says, “I can do it for £20,” might very well be an excellent workman—but he’ll more likely come across as a cowboy!

4. Set your base hourly rate.

That doesn’t mean the solution is to take that random price and double it. Spend a little time understanding your business’s costs to decide on a base hourly rate so you can set a price per hour that still reflects value.

Part 1 of the How Much Money Should You Be Charging Per Hour? series can help you with that.

Once you’ve worked out the right costs, you’ll then need to decide on whether you want to charge a set price per hour. This could be rounded up to the next nearest hour, or even set at 30-minute, 15-minute, or six-minute increments.

For some jobs, you may even want to set a specific fixed rate, especially if you know you can get them done in specific time frames. It’ll depend on the type of jobs you do.

5. Set prices based on the value of each type of job.


Always consider more than just hourly labour. A standard PAT test with 25 appliances should be priced differently from fitting a new alarm system!

Surprise: If a boiler service takes 30 minutes and your hourly work rate is calculated at £45.00 per hour, it’s not sensible to charge £22.50. You need to consider customer value, as well as whether it’s even worth your time doing a job for £27.00.

Remember, the value to your customer isn’t how much time you spent, but that they now have a boiler that won’t break down.

That’s where call-out charges and standard service fees come in. A call-out charge makes sure every job is worth your while, and a standard service charge aligns your price to take into account customer value.

So in your Terms and Conditions, you might state that a standard boiler service job costs £65.00. That makes it crystal clear to the customer, and it’s these sorts of jobs that will give you a good margin.

6. Consider other factors determining customer value.

The right service charges will vary depending on where you are in the country and the type of customer you serve. For example, in general clients in London will tolerate significantly higher prices than clients in Liverpool.

However, you should never underestimate how much additional value your business can provide through improved service and reliability.

People will always pay more for someone they trust more to do a good job!

Let’s say the customer is a busy, single professional who works in the City of London and cannot be at home to admit you to his premises until 7 pm.

His perception of value is going to be very high if you’re willing to send an engineer at that time of day. He doesn’t need to take time off work or get a friend to babysit his flat. By contrast, a pensioner who is more likely to be in all day probably won’t pay more than your standard charge.

7. Put it in writing.

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Once you’ve calculated an hourly rate that reflects the value you offer, write up a pricing document with your Terms and Conditions to send out to your customers when a job is booked. This way, you can be clear and upfront about your charges. And customers can note the cost and price per hour and have a clear reference point so there are no issues later.

When you have a professional-looking pricing document, there’s no opportunity for customers to misunderstand and, equally important, no confusion on your side.

You’ll never again have to ask yourself, Is £20 too much for that quick 20-minute job?

Clear communication always makes things easier.

That’s why we created our Guide to Navigating Pricing Conversations.

Use the guide to help guide your customers with clear & concise sales conversations:

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The Takeaway

And there you have it: that’s everything you need to know about setting prices. Setting a great price per hour or fixed prices that not only give your business a sustainable income but also give customers fantastic value.

Remember: don’t knock your services. Often, they’re essential and help people in more ways than you might think, of course, it doesn’t mean you shouldn’t be fairly compensated for your hard work, either.

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I'm eager to share great stories, advice, and tips that can help inspire and motivate field service businesses to find success. It's that, or I'm hunting down the best bagel recipe I can get my hands on!

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