HVAC Software for Professionals

All-in-one HVAC software to track customer history, send jobs straight to engineers' phones, and get your invoices out on the same day


Asset Management

HVAC businesses install and maintain a variety of assets, from air conditioners to roof ventilation units. To run an efficient operation, it's critical these are organised and managed properly. Commusoft HVAC software enables you to track all of your customer's assets to monitor work history and linked jobs, add service contracts and PPM, plus install and update records from site. Manage assets your way with customisable asset structures, sub-assets, and the ability to record any type of data against an asset.

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HVAC asset management for air conditioners

PPM - Planned Preventive Maintenance

With assets critical to customer comfort and safety, many customers will expect maintenance plans that reduce the risk of breakdown. HVAC businesses can use Commusoft to set up planned preventive maintenance (PPM) schedules and benefit from automated PPM job creation, service task lists, and asset-by-asset service plans. Through a variety of additional contract tools, you can automate and manage both commercial maintenance plans and residential service reminders with our HVAC software.

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HVAC PPM Software

Digital Inspection Forms

Completing inspection forms is a standard part of an engineer's day-to-day work and therefore a core component of any plumbing software. You can design whatever type of custom form you'd like in Commusoft, pulling from 19 question/answer formats. Whether it’s a safety form, a form for a specific type of job, an assessment, or whatever else, we give you all the tools you need to design the right form for every job. Through the Commusoft mobile app, custom forms can be completed in minutes from properties, saved as a PDF, and sent directly to customers via email. Plus, our form has a spot to collect digital signatures from the engineer and customer to show you've completed the detailed work and inspection.

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Commusoft has given my business and working day a breath of fresh air.

I am able to manage the admin side of my business so much better and I feel more in control. I would not look anywhere else as I have everything I need.

- Dalveer B, Director.

Stock Control for HVAC

Manage every single part used by your HVAC business, whether located in the stockroom, warehouse, or engineers' vans, ensuring you don't lose track of how many filters, cassettes, or AC units you have. Our stock control system provides improved oversight of your parts workflow from supplier to install, saving you both time and money.

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Stock control benefits and mobile app

Certificates and Checklists

Complete industry-standard certificates like the Legionella Risk Assessment or build your own forms and checklists for engineers to fill out. Commusoft HVAC software offers easy to complete forms, digital signature capture, and ready to email PDFs. Engineers and customers alike will benefit from these paperless certificates.

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Legionella certificate software

Automatic inspection reminders

Repeat inspections and services can be created to automatically send reminders to customers, letting them know an HVAC service is due. Our messages even include an online booking link so your customers can set up an appointment right away. Set up your service reminders to recur at any time interval and generate personalised communications based on your templates. So whether you're conducting annual services or monthly checks, Commusoft's HVAC software can handle it. Automated service reminders can be an important step in retaining customers and growing repeat revenue.

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Service reminders earn more business


Key Benefits

  • Provide an unparalelled customer journey
  • Go paperless and reduce admin
  • Increase jobs and profit margins
  • Create professional digital estimates
  • Complete legionella certificates


Key Benefits

  • Create PPM schedules with ease
  • Manage your stockroom workflow
  • Organise assets and work history
  • Optimise engineer schedules
  • Avoid breaches with SLA monitoring

10hrs saved managing schedules

35% improvement in customer feedback

15% reduction in total travel costs

20% reduction in no-access jobs

10% improvement in first-time fix rate

HVAC software FAQs

What is HVAC software?
HVAC software lets you track your jobs and securely store all data related to your business. Commusoft has you covered with the basics like a customer database, finances, and job management, but you also can store information about property assets, stock, and customer communications. Use this software to manage your business, engineers, finances, and more!
How does HVAC scheduling software work?
Your customers can book online and it will go straight into your engineer's calendar, saving your office staff countless hours of time. Forget about figuring out how to best plan engineers' days; you can use our intelligent scheduling to pick the best engineer and time for any given appointment. Of course you can always manually schedule and arrange appointments too.
How can using HVAC software grow my business?
HVAC software lets you provide better and more consistent customer journeys, which can increase referrals and return business. Save time and money on processes such as invoicing, freeing up resources to help your business grow.
How can I manage my assets with HVAC software?
With HVAC software, you can attach detailed records of assets to jobs and properties. You can store the history of any work that's been done on the asset, and you can store notes such as the location of the asset so it's easy to find once on site. Learn more about how Commusoft can help you with assets.

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